Back to KingSystemProcess adopted October 24, 2026. This describes KingSystem’s newly adopted inquiry-handling process; it does not describe past retention practices.
KingSystem LLC is owned and operated by Jason McPhee. Contact jason@kingsystem.org with questions about your information.
The inquiry form collects your name, email, service selection, project description, and optional business or project name. Jason uses this information to review your inquiry and discuss your project. Sending an inquiry does not subscribe you to a mailing list.
Jason is the only person who routinely accesses KingSystem’s inquiry email and form account. Service providers separately process information to operate their services: Web3Forms processes and forwards submissions, email providers deliver and store messages, Cloudflare hosts and protects the website, and hCaptcha helps prevent spam. These services may process technical information, including IP addresses, for operation and security. hCaptcha’s scripts and checks load when the form is activated. The KingSystem website does not save inquiries in browser storage or a KingSystem database.
Jason reviews unsuccessful inquiries monthly and deletes them after six months without communication, completing cleanup within seven months of the last communication. Cleanup includes accessible copies in inboxes, sent mail, forwarded messages, downloads, and trash.
Web3Forms stores submission copies separately from emails delivered to Jason’s inbox. The form is now configured to delete new submission records after seven days. Web3Forms says this setting does not change existing submissions, which may remain under the earlier retention period unless deleted separately. Deleting an email does not delete the provider’s submission copy. Provider logs and backups may follow separate retention cycles; immediate erasure from all backups cannot be promised.
Email jason@kingsystem.org to request access, correction, or deletion. Jason aims to acknowledge requests within seven days and complete them within 30 days, verifying identity when reasonably necessary. He will delete accessible copies, request provider assistance where needed, and explain any delay or limitation, including copies remaining in provider backups until their normal cycles expire.
Necessary client-project, legal, accounting, or dispute records are kept separately from unsuccessful inquiries. If a retention exception applies to your request, Jason will explain what needs to be kept and why.
See Web3Forms privacy, its data processing agreement, hCaptcha privacy, Cloudflare privacy, and Porkbun privacy for provider practices. Avoid sending sensitive or confidential information in an inquiry. Direct email uses your email application and email providers instead of the form handler.